3.92.020 Meals, Lodging, Travel, and Incidentals.
In addition to the rates of pay and other allowances set forth in the annual budget of the County, County officials and employees shall be reimbursed for all reasonable and necessary expenses related to the operation of the County and the position held by the County official or employee and incurred in the course of authorized travel on County business.
A. Reimbursements shall be made for actual expenses incurred for convention, seminar, or other registration fees; reasonable expenses incurred at meetings related to official County business; transportation to destination and return or mileage in accordance with PCC 3.92.030; single occupancy lodging and automobile rental when overnight lodging is required; and incidentals. The cost of lodging will be paid up to the maximum per diem rate established by the Federal General Services Administration and confirmed by the Director of the Finance Department. Exceptions to the maximum may be authorized by the Director of the Finance Department.
B. Reimbursements shall be made for expenses incurred for meals as follows:
1. Meals in connection with authorized attendance at meetings, conventions, or conferences.
2. Meals for employees engaged in authorized emergency repair or operations substantially beyond their normal duty hours.
3. The amounts allowed for meal reimbursement shall be on a per diem basis according to the rates established by the Federal General Services Administration and confirmed by the Finance Department as follows:
a. A full day for purposes of this Section means a travel period beginning before 8:30 a.m. and ending after 4:30 p.m.
b. For individual meals when not traveling a full day, reimbursement shall be made according to the allowance reimbursement rates for breakfast, lunch, and dinner.
c. The amounts allowed in subsections B.3.a. and b. above for meal reimbursement shall be adjusted according to the schedule established by the Federal General Services Administration and confirmed by the Director of the Finance Department. The Director of the Finance Department shall inform the Council annually of the adjusted amounts.
d. If on approved County business for the full day, but one or more meals are included in the registration fee, the amount authorized in subsection B.3.b. above for the included meal will be subtracted from the total authorized per diem allowance to establish the maximum amount available for the remainder of the day.
e. Special allowances shall be made for meal expenses incurred in high cost locations as designated by the Director of the Finance Department.