County officials and employees who may claim reimbursement for expenses under this Chapter must be so authorized by their department director or designee. If at any time there are insufficient funds in a departmental budget to reimburse a County official or employee, no further reimbursements shall be authorized until necessary budget transfer or approval has been granted. Whenever County-owned equipment is used for out-of-state travel, prior permission for use shall be obtained from the appropriate elected official or designee within the respective office: Executive, Presiding Judge of District or Superior Courts, Prosecuting Attorney, or Chair of the Council, or respective designee.