3.40.050 Written Notice of Disciplinary Action.
In any disciplinary action against a Career Service employee, other than verbal reprimand (oral warning), pertinent information shall be reduced to written form by the Appointing Authority. A copy shall be filed with the Human Resources Director and a copy shall be delivered to the Career Service employee personally, via email with confirmation of receipt, or mailed to the employee's last known address by certified mail, return receipt requested. The employee shall be deemed notified of the disciplinary action upon personal notification, confirmation of receipt via email, or five days after mailing of such notification. Notice of the disciplinary action shall state the following:
A. The cause for discipline;
B. The reasons and/or facts supporting the cause;
C. The form of discipline to be imposed;
D. The effective date of the discipline (if applicable); and
E. The right of the Career Service employee to appeal to the Personnel Board within five working days of notification of the action, a disciplinary action resulting in:
1. A suspension of more than 20 working days,
2. Demotion, or
3. Dismissal.
F. The right of the Career Service employee to grieve any other disciplinary action to the appropriate authorities through the initiation of the grievance procedure, set forth in Chapter 3.48 or through the provisions of a collective bargaining agreement, if provided.