3.08.120 Employment Positions.
A. "Regular full-time position" means a position normally established on a permanent year-round basis requiring work on a regular schedule corresponding to the regular work schedule of the department.
B. "Regular part-time position" means a position normally established on a permanent year-round basis requiring work on a regular schedule equal to or greater than 40 percent of the regular work schedule of the department per month, but less than full-time. Part-time employees shall be eligible for the same benefits provided to full-time employees on a prorated basis.
C. "Extra-hire position" means a Career Service exempt temporary position without County benefits filled for a maximum duration of up to six months in a 12-month period. Extra-hire positions are ordinarily used for seasonal peak workloads, emergency workloads, vacation relief, and other situations involving fluctuating staff, subject to the following conditions:
1. An extra-hire position must be approved in advance by the Human Resources Director and the Finance Director.
2. Requests for an extra-hire position must describe the work to be performed, the proposed salary or wage, the funding source, the expected hire and end dates, and the number of hours the position is anticipated to work.
3. Appointing authorities must ensure that extra-hire positions do not exceed the calendar year work hours threshold. In the event that this threshold is met, the appointing authority must discontinue the position, assign the work to an existing position within the appropriate classification, or transition the work to a limited duration position as defined herein that is pre-approved by the Human Resources Director and the Finance Director.
Employees who work less than 40 percent of the regular work schedule of the department per month are to be considered extra-hire employees and may work for an indefinite period. Extra-hire employees are not eligible for County benefits, except they shall accrue one hour of sick leave for every 40 hours worked, as required by state law.
Election worker positions for the Auditor's office are considered extra-hire and shall ordinarily be employed according to the following schedule: August 1 through November 30 for the primary and general elections, and 30 workdays before and 15 workdays after special elections.
An extra-hire employee who exceeds the stated duration shall not automatically be awarded, and thereby entitled to, any different employment status or eligibility for County or other benefits.
D. A "limited duration position" is defined as a position performing work for a specified time period related to a specific grant, capital improvement project, information systems technology project, temporary placement to backfill a regular position (due to the regular employee's temporary absence such as extended leave) or other project/substantial body of work for a total of greater than six months in a 12-month period, and need not work on a continual basis within that 12-month period.
Limited duration employees may be hired on approval of the Human Resources Director on a full-time or part-time basis, and need not work on a continual basis within that 12-month period. Employees may not be employed in limited duration positions longer than three years beyond the date of hire, except for grant funded projects where the grant is periodically renewed. Limited duration employees are not regular employees, are not members of the Career Service or Civil Service, and serve at the will of the Appointing Authority. However, they shall receive employee benefits (or a prorated portion for part-time work) of paid holiday, sick and vacation leave and health insurance benefits including medical and dental (subject to any waiting periods and employee contributions), and basic life insurance, if they work on a regular schedule equal to or greater than 40 percent of the regular work schedule of the department per month. Benefit eligibility shall begin, subject to any waiting periods, only upon appointment to a limited duration position, regardless of prior status, and ends upon the completion of the designated project or assignment, regardless of subsequent employment, with the following exceptions:
1. When a Limited Duration employee is hired into another Limited Duration position or a regular, benefit eligible position without a break in service, the employee shall be allowed continued eligibility for health insurance benefits in accordance with plan sponsor rules.
2. When a Limited Duration position becomes a regular position (same position/same work) and the incumbent is selected for the regular position through a meritorious process without a break in service, the employee shall receive continued leave benefits, including accrual counters and balances.
3. When a Limited Duration employee is hired into a regular position through a meritorious process with no break in service; or when a Limited Duration employee who was originally hired through a meritorious process is subsequently hired into a regular position with no break in service, the employee shall receive continued leave benefits, including accrual counters and balances.
4. At the time of regular appointment from a Limited Duration position, the Human Resources Director or designee shall determine proper step placement in the salary plan.
5. When a regular employee is transferred into a Limited Duration position with no break in service, the employee shall receive continued leave benefits, including accrual counters and balances.