The Planning and Public Works Department shall coordinate all matters relating to the Commission's performance of its duties, including administration of the meetings, providing required notice (including the notice before and after a prohibited or restricted zone proposal in a major local newspaper), requesting appointments and reappointments, keeping records of meetings and decisions, documenting the Commission's rules of procedure, forwarding recommendations of the Commission, and providing information needed to conduct its review and analysis. The Sheriff's Department shall also provide information that is needed to conduct the review and analysis. The Planning and Public Works Department shall prepare a report and forward the recommendation of the Commission to the County Council and Executive.