A. Physical Inventories. Each office and department will receive an annual inventory update document prior to their scheduled inventory. This document shall be used to reconcile the department inventory. Missing or incorrect information shall be reported to the Purchasing Agent using Pierce County inventory control system form. The inventory reconciliation shall be conducted by a person or persons neither directly responsible for the asset nor supervised by the person responsible for the assets.

B. Upon completion of this reconciliation, a report shall be submitted to the Purchasing Agent stating the information is correct or shall be corrected by submitting the completed Pierce County inventory control system forms for each correction necessary. After receiving these reports from all departments in Pierce County, the Purchasing Agent shall cause all corrections to be entered in the inventory system.

C. After determining that all corrections to the fixed asset inventory have been completed, a final inventory listing will be submitted by the Purchasing Agent to the County Executive.