2.106.030 Purchasing Agent Position Created.
A. There is created the post of Pierce County Purchasing Agent (Agent), through whom all heads of County departments and departments of elected County officials shall make their purchases of every kind and character for and on account of Pierce County. The Agent shall prepare, award, and execute contracts and finally accept upon completion of work, with the exception of contracts for public works for public roads, which shall be prepared, awarded, executed, and finally accepted upon completion of work by the Director of Planning and Public Works Department, in accordance with procedures set forth in this Chapter.
B. Within the limits of available technology and personnel capabilities:
1. The Agent shall develop a system to collect information concerning the type, cost, quality, and annually consumed quantity of commonly used supplies, materials, and equipment and shall purchase such items in quantities for a period of time as determined by County-wide demand, volume purchase cost savings, storage costs, unique market conditions and other available information clearly indicating a continuing need for such items.
2. The Agent shall develop a system to maintain current records of the amounts purchased off of each annual and blanket contract.
C. Credit Card Purchases. The Agent shall:
1. Establish and maintain all credit arrangements with appropriate vendor(s) or credit card companies.
2. Promulgate policies and procedures governing their use, including but not limited to:
a. Authorization, distribution, and credit limits associated with credit cards;
b. Revocation for misuse;
c. System for control of payment process.
Personal use of official credit cards is prohibited. Cash advances on credit cards are prohibited. Cards must be surrendered to the Department of Finance if used in a manner which is inconsistent with County policy.