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An affected Employer is required to make a good faith effort as defined in RCW 70.94.534(2) and this Chapter to develop and implement a CTR program for their employees that will encourage their employees to reduce VMT per employee and drive alone commute trips. The employer shall provide effective staffing levels and financial resources to support the following employer requirements:

A. Employee Transportation Coordinator.

1. The employer shall designate an employee transportation coordinator to administer the CTR program. The Coordinator or designee's name and telephone number must be displayed prominently at each affected worksite. The coordinator shall oversee all elements of the employer's CTR program and act as liaison between the employer and the County.

2. Employers with multiple affected worksites located in Pierce County shall have effective program administration at each affected worksite.

3. An employer may utilize the employee transportation coordinator services of a transportation management organization/association. If a transportation management organization/association is utilized, the employer will still be held responsible for meeting all the requirements of RCW 70.94.521-551 and this Chapter.

B. Information Distribution.

1. Information about alternatives to drive alone commuting as well as a summary of the employer's CTR Program shall be provided to employees at least once a year.

2. All new employees at the time of hire or during the employer's new hire orientation shall receive information about alternatives to drive alone commuting, a summary of the employer's CTR Program and information to access a ridematching database.

3. At least once a month, provide information to employees about commute options, employer program elements, or countywide/statewide commuter services, programs and events.

4. Conduct a transportation event or promotional campaign at least once a year.

C. Emergency Ride Home. The employer shall offer to its employees an emergency ride home program that guarantees employees a free ride home in emergency situations when they use alternative commute modes.

D. Additional Program Elements Designed to Achieve the Goals. In addition to the specific program elements described above, employer CTR programs shall include, but are not limited to, one or more of the following measures:

1. Provide preferential parking for high-occupancy vehicles;

2. Reduce parking charges for high-occupancy vehicles;

3. Institute or increase parking charges for drive alone commuters;

4. Eliminate free parking;

5. Decrease the number of parking stalls within the constraints of PCC 18A.35.040;

6. Provide a parking incentives program such as a rebate for employees who do not use the parking facilities;

7. Provide commuter ride matching services to facilitate employee ride-sharing for commute trips;

8. Provide subsidies for transit, rail, or vanpool fares and/or passes;

9. Provide subsidies for carpools, walking, bicycling, telework/telecommuting or compressed work week schedules;

10. Provide incentives for employees who do not drive alone to work;

11. Provide vans for vanpools;

12. Permit the use of the employer's vehicles for carpooling or vanpooling;

13. Permit the use of the employer's vehicles for emergency ride home or personal errands;

14. Establish a flex-time policy;

15. Establish a compressed work week schedules policy;

16. Establish a telework/telecommute policy;

17. Cooperate with transit providers to provide additional regular or express service to the worksite;

18. Construct a special loading and unloading facilities for transit, carpool, and vanpool users;

19. Provide bicycle parking facilities, changing areas, showers and clothes lockers for employees who bicycle or walk to work;

20. Implement other measures designed to facilitate the use of high-occupancy vehicles, such as on-site services like a cafeteria or day care facility;

21. Other ideas that facilitates the reduction of drive alone trips.

E. CTR Program Reporting.

1. Quarterly Reporting. Affected employers shall submit to the County a quarterly progress report in accordance with the format provided by the County.

2. Due Dates for Quarterly Reporting. First quarter (January, February and March), Second Quarter (April, May and June) and Third Quarter (July, August and September) shall be due ten calendar days past the end of the quarter. Fourth quarter (October, November, and December) shall be due the second Wednesday in December.

3. Annual Reporting. Affected employers shall review their program and implementation progress by submitting an annual report with the County in accordance with the format provided by the County. The annual report outlines the strategies that were undertaken by an employer to achieve the commute trip reduction goals for the reporting period. It also outlines the strategies to be undertaken for the next reporting year. Employers are encouraged to consider innovative strategies and combine program elements in a manner that will best suit their location, site characteristics, business type, and employees' commuting needs. Employers are further encouraged to cooperate with each other to implement program elements.

4. Due Date for Annual Reporting. All annual reports shall be due by the second Wednesday of December.

5. Annual Reporting Extension. An employer may request an extension of up to 30 days for submitting the annual report. The request shall be made in writing to the Department no less than 15 days prior to the due date.

F. Biennial Survey Measure of Employee Commute Behavior. In addition to the baseline measurement, employers shall conduct a program evaluation as a means of determining worksite progress toward meeting CTR goals. As part of the program evaluation, the employer shall utilize the state provided survey measurement tool or state approved equivalent format and strive to achieve at least a 70 percent response rate from employees at the worksite. The County will establish a countywide measurement schedule that will require employers to conduct the measurement survey on a two-year cycle. Depending on when a newly affected employer is identified, a baseline survey and measurement survey may be required during the established measurement schedule. For the purposes of this Chapter, an employer shall not be required to survey more than once in a 12 month period.

G. Record Keeping. Affected employers shall maintain a copy of official correspondences between the employer and the County, their measurement results, and all supporting documentation for the descriptions and assertions made in any CTR report to the County for a minimum of 48 months. The County and the employer shall agree on the record keeping requirements as part of the accepted CTR program.

(Ord. 2008-104 § 2 (part), 2008)